Employee availability form
Print or copy this form for each employee. Collect completed forms at the start of employment and when availability changes. Keep the most recent approved form on file for scheduling reference.
Employee Availability — [Business Name]
How to use this form
Distribute to new employees during onboarding. Collect updated forms when availability changes. File the most recent approved form and use it when building the next schedule.
Common pitfalls with paper availability forms
- Forms go out of date. Availability changes, but the form on file doesn't. The schedule is built from stale information.
- The form isn't consulted before scheduling. In the rush of building a schedule, managers may skip checking the form and rely on memory.
- Changes arrive informally. An employee texts a availability change that never makes it onto an updated form.
- No approval trail. It's not clear which version of the availability form is current or approved.
How Opyris handles this automatically
In Opyris, employees submit availability through the app. Managers approve it once. The approved record is stored in the system and used by the automatic scheduler every time it runs. When availability changes, employees submit an update—the new record replaces the old one after manager approval. No forms to file, no forms to lose.
Employees submit availability once. It stays current.
No paper forms. No re-checking before each schedule. Opyris uses approved availability every time the scheduler runs.